Start with an ordinary working day
Describe the routine before listing exceptions. Opening, deliveries, visitor arrivals, shift changes, and closing each create different planning needs. A clear schedule helps distinguish a fixed entry post from work that would involve moving around the property.
- Visitor access: reception arrangements, authorized areas, and the host contact.
- Business activity: staff schedules, deliveries, contractors, and busy periods.
- Shared premises: entrances or common areas used by other occupants.
Make the handoff clear
The brief should identify a business contact and explain how observations or concerns should reach them. Agree what information is useful in a report, who can make access decisions, and which responsibilities stay with the business or building manager.
- Identify the person responsible for day-to-day coordination.
- Describe any existing visitor or contractor procedure.
- Record the tasks you want considered, without assuming availability or scope.
BEFORE YOU START
What to put in your brief
- Business address and property type
- Opening, closing, and proposed coverage hours
- Entrances, visitor arrangements, and delivery activity
- One-time or recurring coverage needs
- Site contact and reporting priorities
A LITTLE MORE CLARITY
Business security questions
What is commercial security guard coverage?
It is an on-site guard presence planned around a business and its agreed duties. The planning conversation can cover visitor access, shared areas, opening or closing periods, and observations that need to reach a site contact.
Can I outline recurring business security?
Yes. Select recurring coverage in the planner and describe the days, hours, and duties you want considered. The schedule, staffing, and service scope must be confirmed before coverage is arranged.
Does a guard brief replace the building’s existing procedures?
No. The brief should describe existing procedures and identify how any proposed guard duties would fit them. Responsibilities for keys, access decisions, contractors, and communication should be agreed with the business and property manager.
Related coverage guides
For questions about costs, timing, and preparing a request, see the security coverage checklist.